This privacy notice provides information to individuals whose data are collected through thewebsite www.hunch.be and other websites controlled and/or operated by HUNCH that link tothis privacy notice, and those individuals whom HUNCH encounters in conducting itsactivities, such as participants to HUNCH events, HUNCH contacts and other people withwhom HUNCH has a relationship (hereinafter each referred to as an “Individual”), regardinghow their personal information is collected and processed by HUNCH or within its affiliatedentities, in compliance with the applicable data protection laws, in particular the EuropeanRegulation 2016/679 of 27 April 2016 called the General Data Protection Regulation(hereinafter “GDPR”).This privacy notice explains why and how personal information about Individuals (hereinafter“Personal Data”) is collected, what Personal Data is processed, who has access to PersonalData, how Personal Data is protected, how long Personal Data is retained, the rights of theIndividuals and who to contact for further information. This notice is without prejudice tospecific provisions set out in other related documents or any contract entered into betweenHUNCH and the Individual concerned or his/her organization.
HUNCH, whose registered offices are located at Taille aux Joncs 41, 5100 Namur andregistered with the Crossroads Bank for Enterprises under the number BE0736750236, keepsand processes Personal Data, whether or not in electronic form, for administrative,marketing and customer/supplier management purposes, especially in light of the followingnon-exhaustive activities:1.1 responding to any communication, inquiry or request which an Individual submitsto HUNCH;1.2 managing relationships and maintaining contact with the Individuals;1.3 introducing the Individuals to other Individuals during projects of HUNCH events;1.4 negotiating and executing agreements;1.5 processing information relating to a proposed or actual purchase or sale of products or services by HUNCH, including sending statements and invoices;1.6 improving HUNCH products and/or services;1.7 providing the Individuals with newsletters and marketing communications and/orany other information relating to the activities of HUNCH, and/or conductingsurveys and market research;1.8 legal and/or regulatory compliance, including dispute resolution.
These data are processed on one or more of the following legal grounds:- The consent of the Individual concerned (e.g. for responding to a survey);- In view of the entering into and the performance of a sales contract or anothercontract with the Individual or his/her organization, including the invoicing process;- To comply with legal obligations applicable to HUNCH (e.g. regarding tax matters,etc.);In the framework of the legitimate interests of HUNCH and/or a third party, butwhich HUNCH believes also beneﬁt the Individuals, such as, but not limited to, directmarketing and data analytics.
Personal Data is all personal information relating to an identified or identifiable naturalperson who is an Individual.For the abovementioned purposes, the processing of personal data may include the followingcategories:- Personal identification data, such as the name and the address;- Electronic identification data, such as the email address and the phone number;- Personal details, such as the date and place of birth, language, nationality, andgender;- Professional details, such as the organization/employer name and his/herfunction/position/role;- Financial data (bank account number, etc.);- Images and video footage;- Consumption habits (sales history, etc.);- Information collected through cookies and similar technology;- Survey data.
When an Individual contacts HUNCH, Personal Data will likely come directly from theindividual concerned. HUNCH may also contact an Individual for prospecting purposes ifinitial contact information has not been obtained directly from such individual, includingreceiving such information from publicly available sources or from other persons who havetransmitted this data to HUNCH. During the course of the relationship, the Individualconcerned, or another representative of his/her organization, will provide HUNCH withfurther information for the management of the relationship.HUNCH may also receive or generate data relating to an Individual from other individuals ororganizations, or those to whom such Individual communicates by email or other systems.The Personal Data collected directly or indirectly by HUNCH is required to fulfil legalrequirements and/or to enter into a contract and maintain contact for the duration of therelationship. Failure to provide HUNCH with required information will negatively affectHUNCH ability to communicate with the Individual concerned (including the ability to provideany applicable electronic newsletters if an Individual does not wish to share his/her emailaddress) or to enter into a contract with the Individual or his/her organization or to continuethe performance of a contract once entered into without access to necessary Personal Data.
For the abovementioned purposes, Personal Data will be shared on a need to know basiswith: the Individuals themselves or other individuals employed by or representing theirorganization,DRAFT – Hunch – PRIVACY NOTICE the personnel of HUNCH, HUNCH members, government, regulatory bodies and/or public authorities where it is necessary tocomply with legal or regulatory obligations which HUNCH is subject to or aspermitted by applicable law, authorized third party agents, service providers, professional advisors and/orsubcontractors of HUNCH such as for website maintenance, assistance withpromotional campaigns, etc.Also, HUNCH website contain social media buttons allowing the user to share content withthird parties. When using such buttons, some information (e.g. IP address) may be accessedby the social media operator. HUNCH does not control which information is accessed andhow that information is processed by such operators. Please see the applicable privacypolicies to check how they use this information.
The Personal Data are retained no longer than necessary for the purposes described in thisprivacy notice. As a rule, and unless otherwise stated in other related documents for specificcategories of Data, the Personal Data are retained during the term of the contract as well asfollowing the expiration or termination of the contract for as long as HUNCH can have legalliability for which the use of these Data can be relevant, taking into account the applicablestatutory periods of limitation and legal retention obligations. For marketing purposes, theapplicable data will be retained as long as the Individuals concerned do not object.That being said, information may be retained for a shorter period of time where anIndividual objects to the processing of his/her Personal Data and there is no longer alegitimate purpose to retain such information.
HUNCH has implemented adequate technical and organizational measures to protectPersonal Data and keep it as safe and secure as reasonably possible, protecting it againstunauthorized, accidental or unlawful destruction, loss, alteration, misuse, disclosure oraccess and against other unlawful forms of processing. These security measures have beenimplemented taking into account the state of the art of the technology, their cost ofimplementation, the risks presented by the processing and the nature of the Personal Data inquestion.
Individuals who have Personal Data collected and processed have the right at any time tocontact HUNCH to access their Personal Data and, by providing enough proof of theiridentity, to request a correction of any incorrect or incomplete information.Subject to and in accordance with applicable law, Individuals may also have the right to:• request the deletion of their Personal Data;• request restrictions or object to the processing of their Personal Data;• data portability, allowing the Individuals concerned to copy or transfer their Personal Data;DRAFT – Hunch – PRIVACY NOTICE• withdraw their consent at any time where consent was provided to process their PersonalData, provided this will not affect the validity of the processing prior to such withdrawal ofconsent; and• receive more information about the safeguards in case of international data transfers.Individuals have also a right to lodge a complaint with the Belgian Data Protection Authorityor another EU supervisory authority if they think HUNCH has not acted in line with anyapplicable data protection laws in respect of dealing with their Personal Data.For any further information about these rights or to make a request, please contact HUNCHat:Hunch:• By e-mail: HUNCH.sa@ gmail.com• By letter: HUNCH – Taille aux Joncs 47, 5100 Namur
This privacy notice may be updated from time to time as needed, notably to comply withchanges in any applicable laws, regulations or requirements introduced by data protectionauthorities.This privacy notice was last updated on 10 May 2020.